ConferenceNetworker

Legal

Last updated: 9 June 2026

1. Agreement to Terms

By accessing or using Conference Networker ("Service"), operated by RBS Responsible Business Solutions GmbH ("we", "us", "our"), you agree to be bound by these Terms and Conditions. If you disagree with any part, you may not access the Service.

2. Description of Service

Conference Networker is a web-based tool that helps lawyers, legal operations professionals, and law firm business development teams turn legal conference attendee lists into actionable connections. The Service allows you to upload and parse attendee lists from PDF, Excel, CSV, and Word documents, and to scan single or stacked business cards via photo. Our AI technology enriches contact data by discovering professional email addresses and LinkedIn profiles, with confidence scores to help you assess reliability. You can create and save personalized email and LinkedIn message templates with dynamic fields (e.g. first name, firm, conference name) for one-click follow-up, export contacts to XLSX or vCard, and track conference attendance along with your contact interactions.

3. Account Registration

You must provide accurate and complete information when creating an account. You are responsible for maintaining the security of your account credentials and for all activities that occur under your account. You must be at least 18 years old to use this Service. One person or legal entity may not maintain more than one account.

4. Acceptable Use

You agree not to upload content you do not have the right to use. You may not use the Service for unsolicited bulk email or spam, and any follow-up communications you send must comply with applicable anti-spam laws (including the Austrian Telecommunications Act 2021 (TKG 2021) and EU ePrivacy rules). Any attempt to gain unauthorized access to systems or networks connected to the Service is prohibited. You must not use enriched contact data in violation of applicable privacy laws, including the EU General Data Protection Regulation (GDPR) and the Austrian Data Protection Act (DSG). Reselling or redistributing data obtained through the Service is strictly forbidden.

5. Pricing

The Service is provided free of charge. We do not charge fees or collect payment information. Should we decide to introduce paid features or subscriptions in the future, we will notify you well in advance. You will never be charged automatically or merely for continuing to use the Service: any charge requires that you expressly and separately agree to a paid subscription. If you choose not to subscribe, you will not owe us anything.

6. Right of Withdrawal for Consumers

If you are a consumer within the meaning of the Austrian Consumer Protection Act (KSchG) and have concluded the contract for the Service at a distance, you have the right to withdraw from the contract within fourteen (14) days of its conclusion without giving any reason (§ 11 of the Austrian Distance and Off-Premises Transactions Act, FAGG). To exercise this right, an unambiguous statement to support@ai-solutions-for-lawyers.com — or simply deleting your account in your account settings — within that period is sufficient. As the Service is free of charge, withdrawal does not trigger any payment or refund; upon withdrawal we will delete your account and data in accordance with our Privacy Policy.

7. Intellectual Property

The Service and its original content, features, and functionality are owned by RBS Responsible Business Solutions GmbH and are protected by Austrian, EU, and international copyright, trademark, and other intellectual property laws. You retain ownership of any data you upload to the Service. By uploading content, you grant us a limited, non-exclusive, royalty-free licence to process and store that content solely for the purpose of providing the Service to you.

8. Data Accuracy and Enrichment

The AI-powered contact enrichment feature provides estimates based on publicly available information. We do not guarantee the accuracy of enriched data, including discovered email addresses or LinkedIn profiles. Confidence scores are provided to help you assess reliability, but you are responsible for verifying contact information before use and for ensuring that any outreach to the contacts complies with applicable laws, including GDPR. We are not liable for any consequences arising from inaccurate enriched data.

9. Limitation of Liability

RBS Responsible Business Solutions GmbH shall be liable without limitation for damages caused by intent or gross negligence and for personal injury. Liability for slight negligence is excluded, except for personal injury and except where mandatory law (in particular the Austrian Product Liability Act (PHG) or mandatory consumer-protection rules) provides otherwise. In cases of slight negligence not covered by the foregoing exception, we are in particular not liable for indirect or consequential damages, loss of profits, loss of data, or purely financial losses. These limitations do not affect any mandatory statutory rights you have as a consumer under Austrian law.

10. Termination

We may terminate or suspend your account immediately, without prior notice, for conduct that we believe violates these Terms or is harmful to other users or the Service. You may terminate your account at any time through your account settings. Upon termination, your right to use the Service ceases immediately, and we may delete your data in accordance with our Privacy Policy.

11. Changes to Terms

We may modify these Terms where there is a legitimate reason to do so (for example, changes in the law or case law, new or changed features, or security requirements). We will announce material changes at least thirty (30) days before they take effect by email to your registered address and/or by prominent notice within the Service, identifying the changed provisions and informing you of your right to object. If you do not agree with a change, you may terminate your account free of charge at any time before the change takes effect. A change will only become binding on you if you have been expressly informed of it and of the consequences of not objecting, and you continue to use the Service after the effective date. Changes that would materially disadvantage you — in particular the introduction of any charge — will never be imposed this way and always require your express consent (see Section 5).

12. Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of the Republic of Austria, excluding its conflict-of-laws rules and the UN Convention on Contracts for the International Sale of Goods (CISG). For business customers (entrepreneurs within the meaning of the Austrian Commercial Code (UGB)), the exclusive place of jurisdiction for any disputes arising out of or in connection with these Terms or the Service shall be the courts competent for 1010 Vienna, Austria. For consumers, the statutory rules on jurisdiction apply; nothing in this clause limits any mandatory consumer-protection rights you may have under the law of your country of residence within the EU/EEA.

13. Contract Language and Storage

The contract is concluded in English. These Terms are available on this page in a form that you can store and reproduce (§ 11 ECG). We do not separately store the individual contract text beyond your account data.

14. Contact

If you have questions about these Terms, please contact us at support@ai-solutions-for-lawyers.com.

Last updated: 9 June 2026

1. Introduction

This Privacy Policy explains how RBS Responsible Business Solutions GmbH ("we", "us", "our") collects, uses, and protects your personal data when you use Conference Networker ("Service"). We are committed to protecting your privacy and complying with the EU General Data Protection Regulation (Regulation (EU) 2016/679, "GDPR"), the Austrian Data Protection Act (Datenschutzgesetz, "DSG"), the Austrian Telecommunications Act 2021 (TKG 2021), and other applicable data protection laws.

2. Data Controller

The data controller responsible for your personal data within the meaning of Art. 4(7) GDPR is:

RBS Responsible Business Solutions GmbH
Hegelgasse 13
1010 Vienna, Austria
Phone: +43 (0) 1 51 21 820-0
Email: support@ai-solutions-for-lawyers.com

For privacy-related inquiries about Conference Networker, please contact us at support@ai-solutions-for-lawyers.com.

3. Data We Collect

We collect information you provide directly when creating an account, including your name, email address, and password. When you use the Service, we collect conference details you create, attendee information you upload (from PDF, Excel, CSV, or Word documents, or from photos of business cards you capture with your device camera), email and LinkedIn message templates you write, and your usage preferences. When you sign up, we also record how you found us — the referring website and any campaign (UTM) parameters contained in the link you used. We also collect technical data automatically, such as your IP address, browser type, and how you interact with the Service.

4. How We Use Your Data

We use your personal data to provide and maintain the Service, including parsing your uploaded documents and business-card photos and enriching contact data with email addresses and LinkedIn profiles. We use your email address to send important account notifications and, with your consent, occasional product updates. We analyse usage patterns to improve the Service and fix technical issues. We may also use your data to comply with legal obligations and protect against fraudulent or unauthorised activity.

5. Legal Basis for Processing

We process your personal data on the following legal bases under Art. 6(1) GDPR:

  • Art. 6(1)(b) GDPR – performance of our contract with you (providing the Service and account management).
  • Art. 6(1)(f) GDPR – our legitimate interests in operating, securing, and improving the Service, preventing fraud and abuse, and discovering publicly available professional contact information of business contacts you import.
  • Art. 6(1)(a) GDPR – your consent, where required, e.g. for non-essential cookies and direct marketing emails. You may withdraw consent at any time without affecting the lawfulness of prior processing.
  • Art. 6(1)(c) GDPR – compliance with legal obligations to which we are subject under Austrian and EU law (e.g. tax and accounting retention obligations under the Austrian Federal Fiscal Code (BAO) and Commercial Code (UGB)).

When you upload attendee lists or scan business cards, you are acting as the controller for the contacts you import; we act on your instructions, as your processor (Art. 28 GDPR), in providing the parsing and enrichment features. To operate the enrichment feature efficiently and avoid repeated lookups, we retain a cache of enrichment results (discovered professional email addresses) for up to 365 days; for this cache we act as controller on the basis of our legitimate interests (Art. 6(1)(f) GDPR). You are responsible for ensuring you have a valid legal basis for processing the contacts you import and for any subsequent outreach.

6. Data Sharing and Recipients

We do not sell your personal data. We share data only with carefully selected processors who assist us in operating the Service, in particular:

  • Supabase – database, authentication, and edge-function hosting.
  • Vercel – web application hosting and content delivery.
  • Cloudflare Turnstile – bot protection on signup and login.
  • Rybbit Analytics – privacy-friendly, self-hosted visitor statistics, loaded only if you consent to analytics (see section 11).
  • LLM and email-enrichment providers – discovery of professional email addresses and LinkedIn profiles, and AI-assisted parsing of attendee lists and business-card photos.

These providers are bound by data-processing agreements pursuant to Art. 28 GDPR and may only use your data for the purposes we specify. We may disclose data if required by law, court order, or order of a competent Austrian or EU authority. In the event of a merger, acquisition, or sale of assets, your data may be transferred to the successor entity, subject to the same protections.

7. Data Retention

We retain your personal data for as long as your account is active or as needed to provide the Service. Conference and attendee data is kept until you delete it or close your account. After account deletion, we may retain certain data for a limited period to comply with statutory retention obligations under Austrian tax and commercial law (typically up to 7 years for accounting and tax records under § 132 BAO and § 212 UGB), to resolve disputes, or to enforce our agreements. Anonymised and aggregated data that cannot identify you may be retained indefinitely for analytical purposes.

8. International Data Transfers

Your data is primarily processed within the European Economic Area (EEA). Where individual processors transfer data to countries outside the EEA (such as the United States), we rely on appropriate safeguards under Chapter V GDPR — in particular Standard Contractual Clauses (Commission Implementing Decision (EU) 2021/914) and, where applicable, adequacy decisions of the European Commission (e.g. the EU-US Data Privacy Framework).

9. Your Rights

Under the GDPR and the DSG, you have the right to:

  • access the personal data we hold about you (Art. 15);
  • rectification of inaccurate data (Art. 16);
  • erasure ("right to be forgotten") in the circumstances set out in Art. 17;
  • restriction of processing (Art. 18);
  • data portability (Art. 20);
  • object to processing based on legitimate interests (Art. 21);
  • withdraw consent at any time where processing is based on consent (Art. 7(3)).

To exercise these rights, contact us at support@ai-solutions-for-lawyers.com. You also have the right to lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde, Barichgasse 40-42, 1030 Vienna, www.dsb.gv.at) or with the supervisory authority in your EU/EEA country of residence.

10. Data Security

We implement appropriate technical and organisational measures pursuant to Art. 32 GDPR to protect your personal data against unauthorised access, alteration, disclosure, or destruction. All data is encrypted in transit using TLS and at rest using industry-standard encryption. Access to personal data is restricted to employees and contractors who need it to operate the Service. We regularly review and update our security practices to address emerging threats.

11. Cookies and Similar Technologies

We use essential cookies and similar technologies (including tokens stored locally in your browser) to enable core functionality such as authentication and session management; these do not require consent under § 165 Abs. 3 TKG 2021. Cloudflare Turnstile, which protects our signup and login forms against automated abuse, is likewise strictly necessary for the secure provision of the Service and operates on the same basis. We use analytics (Rybbit) and other non-essential technologies only with your prior consent, which you can give, refuse, or customise per category via our cookie notice the first time you visit the site — nothing non-essential is loaded before you consent, and declining is as easy as accepting. Your choice itself is stored locally in your browser. You can change or withdraw your consent at any time, with effect for the future, via the "Cookie settings" link in the footer of our homepage or by clearing your browser storage.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

13. Contact

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at support@ai-solutions-for-lawyers.com or at the address listed in section 2.

Last updated: 1 June 2026

Information pursuant to § 5 ECG and § 25 MedienG

RBS Responsible Business Solutions GmbH
Hegelgasse 13
1010 Vienna, Austria

Contact

Phone: +43 (0) 1 51 21 820-0
Email: support@ai-solutions-for-lawyers.com

Commercial Register

Company register number (Firmenbuchnummer): FN 439861f
Commercial Court (Firmenbuchgericht): Commercial Court Vienna (Handelsgericht Wien)
Registered office: 1010 Vienna, Austria

VAT Identification Number

UID-Nr. pursuant to § 28 Austrian VAT Act (UStG): ATU69938945

Object of the Company and Business Licences (Gewerbe)

RBS Responsible Business Solutions GmbH holds the following Austrian trade licences:

  • Services in automatic data processing and information technology (Dienstleistungen in der automatischen Datenverarbeitung und Informationstechnik)
  • Management consultancy including business organisation (Unternehmensberatung einschließlich der Unternehmensorganisation)
  • Commercial trades (Handelsgewerbe) with the exception of regulated trades and commercial agents

Applicable trade regulations: Austrian Trade, Commerce and Industry Regulation Act (Gewerbeordnung – GewO), available at www.ris.bka.gv.at.

Supervisory and Regulatory Authorities

Trade supervisory authority (Gewerbebehörde): Magistrate of the City of Vienna (Magistrat der Stadt Wien)
Chamber membership: Member of the Vienna Chamber of Commerce (Wirtschaftskammer Wien, www.wko.at)

Media Owner, Publisher and Person Responsible for Content (§ 25 MedienG)

RBS Responsible Business Solutions GmbH
Hegelgasse 13, 1010 Vienna, Austria

Direction and basic orientation of the medium (Blattlinie): The website provides information and tools relating to Conference Networker, a software-as-a-service product helping legal professionals follow up with conference contacts, as well as general information about RBS Responsible Business Solutions GmbH.

EU Online Dispute Resolution

The European Commission provides a platform for online dispute resolution (ODR), available at https://ec.europa.eu/consumers/odr/. We are neither obligated nor willing to participate in dispute resolution proceedings before a consumer arbitration board within the meaning of the Austrian Alternative Dispute Resolution Act (AStG).

Liability for Content

As a service provider, we are responsible for our own content on these pages in accordance with § 18 of the Austrian E-Commerce Act (ECG) and general Austrian law. Pursuant to §§ 13 to 17 ECG, we are not obligated to monitor transmitted or stored third-party information or to investigate circumstances that indicate illegal activity. Obligations to remove or block the use of information under general law remain unaffected. Liability in this regard is only possible from the time of knowledge of a specific legal violation. Upon becoming aware of such violations, we will remove the content immediately.

Liability for Links

Our website contains links to external third-party websites over whose content we have no influence. We cannot accept any liability for this external content. Pursuant to § 17 ECG, the respective provider or operator of the linked pages is always responsible for the content of those pages. The linked pages were checked for possible legal violations at the time of linking; illegal content was not recognisable at that time. Permanent monitoring of the content of the linked pages is not reasonable without concrete evidence of a legal violation. Upon becoming aware of legal violations, we will remove such links immediately.

Copyright

All rights on this website are reserved. © 2026 RBS Responsible Business Solutions GmbH. The content and works on these pages are protected by Austrian and EU copyright law. Reproduction, processing, distribution, or any form of commercialisation of such material beyond the scope of copyright law requires the prior written consent of RBS Responsible Business Solutions GmbH.